Access to documents and other materials is essential to have a productive meeting. Board portals automate preparation, distribution and tracking of meeting packs, saving time and resources for the board members and administrators.
Modern board management software allows real-time collaboration on multiple platforms, devices and locations, empowering board members to play a more active part in the governance process both inside and outside of the meeting room. They also can incorporate eSignature technology that can not only enable hybrid and remote meetings, but also confirm the authenticity digitally to give you peace ofmind.
Board-level documents are one of the most sensitive records in any business. Therefore, it’s crucial that your board portal allows for immediate updates so that each board member has access to the most recent version. This will also ensure that your board doesn’t spend precious time in meetings debating an unreliable version of an document.
Your board portal must provide central storage for documents and files to ensure that board members do not have to sift through physical meeting packs or look boardroom-online.blog through a mess of outdated email threads. Your software for board members should let members access meeting schedules and upcoming agenda items via their own personal dashboard, so they don’t waste time searching for details or trying to remember important dates.
The best portals for board meetings allow you to prepare materials for meetings in a matter of minutes, not hours. Your board can speed up the process by using templates, duplicate agendas from the past, and adding calendars to show the current availability of board members.